Piper Trust Grant Process
Suggestions Prior to Applying – We recommend all new applicants attend one of our monthly informal information sessions, known as Piper 101, on the first Wednesday of each month. Staff answers questions in these sessions related to grant proposals. Reservations are required because these workshops fill quickly.
We also strongly encourage you to contact one of our program directors to discuss a proposal prior to officially submitting a formal application.
Grant Application – To be considered for initial review, your organization’s grant application must include:
- A completed grant summary form, outlining background information about your organization and the grant request.
- A two-page letter of inquiry, briefly summarizing the project’s goal and approach to achieve effectiveness, feasibility, and sustainability.
- Adoption of all required Best Practices.
Submission – Fill out the online Grant Summary Form and attach your two-page letter of inquiry. We ask that you submit your application online. If you do not have access to the internet, please contact Grants Manager Gary Romero to discuss other ways you may submit your request.
When to Apply – You can submit grant applications at any time. Your organization should submit no more than one request per year. If you currently have an active grant, please contact your program director. Piper Trust may make exceptions for complex institutions with diverse activities, such as universities, or when we initiate a project. This limitation helps both applicants and our staff to be more thoughtful in preparing and reviewing proposals.
Review of Proposal
Initial Review – Our program staff reviews all applications. You will be sent an email to inform you that we have received the application and it has entered the review process.
- If the request for funding matches our grantmaking guidelines, the program director will contact you to request a full proposal and possibly visit your location.
- If the request for funding does not match the Trust guidelines, we typically notify you within six weeks after board review.
Full Proposal – The full proposal provides detailed information and research about the need for the project.
- In addition, we request information about board leadership, such as member attendance, percentage of board members contributing financially to the organization, and the total amount contributed by the board. Piper trustees believe strongly that successful organizations have active board members who invest in their success.
- All required Best Practices must be adopted prior to submitting the full proposal.
- The project budget, your organization’s most recent financial information and an organization chart must also be submitted.
Grant Recommendations – Our staff makes grant recommendations to Piper’s trustees. The trustees review all recommendations to approve or decline at their regularly scheduled meetings. This can typically take up to four months after receiving the full proposal. If your proposal is declined, a program director will call you and also a formal letter will be mailed.
Awarding and Monitoring Grants
Grant Award – Each Piper grant is an investment in Maricopa County. Trustees and staff focus on ensuring grant programs are successful. A program director will call you after the trustees have approved your proposal. In addition, a formal award letter, grant agreement, and reporting requirements will be mailed. The grant agreement must be signed and returned.
Piper 201 – Piper Trust invites your CEO and board chair to a meeting known as Piper 201. Program staff reviews Piper Trust’s expectations, grant terms, reports, and timelines. Piper evaluation, communication, and finance staff outline other support available to you.
Monitoring – Throughout the term of the grant, you and Piper staff communicate regularly about the project’s progress. We may require interim reports or other kinds of ongoing communication. Some grants may include more in-depth evaluation coordinated by Piper’s research and evaluation staff. With all grant projects, Piper Trust is interested in lessons learned. When a grant is completed, we ask for a final report covering program outcomes, challenges, and successes. Program staff also meets with you to discuss the program results.